- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
Organizational Setting
The war in Ukraine has placed the entire Ukrainian agrifood system at risk, with significant consequences for food security both in Ukraine and globally. The destruction or damage to agricultural infrastructure and markets, and the disruption of food supply chains is threatening the food security of already vulnerable populations. Agriculture-based livelihoods, a key source of income for 30 percent of the population, are severely impacted. While many Ukrainians are fleeing their communities and/or the country, a significant proportion of the population is staying, facing extreme challenges and thus requiring multisectoral humanitarian assistance.
In this context, the Food and Agriculture Organization of the United Nations is uniquely positioned in Ukraine to implement a multidimensional and innovative strategy to sustain and restore agrifood systems at scale.
Capitalizing on its technical expertise and in-country experience, in 2023, the strategic approach of the Organization will focus on restoring food security and self-sufficiency in front-line communities (Pillar 1); restoring critical agricultural production and value chains (Pillar 2); and enhancing coordination and technical support to the functioning of critical food system services (Pillar 3). FAO has expanded its presence in Ukraine and established a strong multidisciplinary team. FAO’s country office remains in Kyiv, with field offices in Lviv and Dnipro.
Reporting Lines
Under the overall supervision of FAO Senior Programme Officer / Head of Office, and the direct supervision by the FAO Resource Mobilization and Strategic Planning Specialist, the National Resource Mobilization and Partnerships Assistant will be responsible for providing visibility and organizational support to FAO Ukraine to help FAO meet program implementation and resource mobilization goals. The Assistant will support the Resource Mobilization and Strategic Planning Specialist on all topics FAO works on in Ukraine, including agriculture, livestock, and natural resource management.
Technical Focus
In particular this role will be key for ensuring that the resource mobilization office is well-organized and responds to needs to a timely way. This will include creating or maintaining databases, translating documents with the support of computer-aided translation (CAT) tools, preparing initial and follow-up emails for donor and partner meetings, and writing, researching or editing concept notes and proposals as needed. The person in this role needs to have excellent organizational skills, familiarity with standard office software, and an eagerness to learn new tools (such as Artificial Intelligence (AI) and CAT tools to help get the job done more efficiently.
Tasks and responsibilities
- Conduct research on potential donors, partners, and funding opportunities, and maintain an up-to-date database of relevant contacts and opportunities.
- Support the preparation of funding proposals, concept notes, and donor reports, ensuring that they are well-crafted, compelling, and aligned with FAO and donor requirements.
- Contribute to the development and review of FAO Ukraine's strategic funding plans as requested, ensuring that they are consistent with the organization's mission, goals, and priorities.
- Work closely with the communications team to support visibility, including writing social media posts, drafting press releases, and managing presence at events.
- Work closely with program and operations unit on project cycle management steps offline and online in Field Program Management Information System (FPMIS)
- Assist in identifying and establishing strategic partnerships with relevant stakeholders, including government agencies, NGOs, private sector entities, and other development partners.
- Support the maintenance of effective relationships with existing partners, facilitating communication and coordination, and ensuring that partnership agreements are up to date and properly managed.
- Manage databases and lists of partner contacts, activities and meeting records.
- Draft emails prior to and post partner and donor meetings to support frequent and appropriate communication
- Write minutes of meetings, circulate, compile and submit to supervisor
- Support with translation in local language with NGOs and Private sectors
- Any other duties as required by FAO
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- A Bachelor's degree in International Development, Business Administration, Economics, Sociology, Agriculture or a related field; a Master's degree is preferred.
- At least 3 years of professional experience in resource mobilization, partnerships management and coordination, preferably in an international organization or non-profit setting.
- Fluent in Ukrainian, with very strong written and oral communication skills in English.
- National of Ukraine.
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills and applies them in the work
- Strong and sustainable partnerships with relevant stakeholders that support the implementation of FAO Ukraine's programs and projects.
- Timely and high-quality funding proposals, concept notes, and donor reports that effectively communicate FAO Ukraine's objectives and impact.
- Regular progress reports on resource mobilization and strategic planning activities, providing insights and recommendations for improvement.
- Accurate and up-to-date records of resource mobilization and strategic planning documents, ensuring effective knowledge management and reporting.
- Increased visibility of FAO with partners, donors and the government, as measured through increased mentions in public spheres and increased funding.
- Proven experience in developing and implementing preparing funding proposals, and managing donor relationships.
- Familiarity with resource mobilization processes, and partnership development and management.
- Excellent organizational skills and advanced familiarity with Microsoft Office as well as other standard and/or innovative office tools.
- Excellent research, analytical, writing and problem-solving skills, with the ability to present complex information clearly.
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
- Candidates are requested to attach a letter of motivation to the online profile
- Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
- Incomplete applications will not be considered
- Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
- Only applications received through the FAO recruitment portal will be considered
- Your application will be screened based on the information provided in your online profile
- We encourage applicants to submit the application well before the deadline date.
FAO IS A NON-SMOKING ENVIRONMENT
